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review and acceptance procedures in project management

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review and acceptance procedures in project management

1.11 Is current scope of the project substantially different than that originally defined in the approved project plan? Deliverables Acceptance Procedure Page 1 Proc-Deliverables_Acceptance Revised 7/23/16 OVERVIEW Purpose The purpose of this procedure is to describe the steps necessary to provide the project deliverables to the customer and receive acceptance of the deliverables. Use this process and checklist to objectively rate and then manage 17 categories of project risk. 10.11 Does or will the application software support extensibility appropriate for current and future business needs? b. The full documents is available to download, just keep reading and download if you like. 10.12 Is there a clear upgrade path to future Phases of the application software? 13.6 Are Service Level Agreements in place between the Support Functions and the user departments? 6.1 Flow chart for project management 6.3 Development of research proposal 6.4 Project initiation 6.5 Project planning CI & TM/TC plan project management processes & procedures 6.6 Project execution 6.7 Monitoring and control 6.5.1 Establishment of the project management structure 6.5.2 Identification of products, to include: Project documentation 9.6 Has a set of data naming conventions and/or standards been established? 5.2 Does the project team have the skills necessary to successfully complete current project(s) and support the application? 9.2 Does a formal data architecture and model exist for the application? The Importance of Project Acceptance Letter The formal acceptance document captures the concurrence of the … 2.5.2 Is there a process in place to monitor project risks? 2.4.8 Are stakeholders aware and supportive of the principles and practices of modern software estimation? This is accomplished through an acceptance plan, which is an 3.3.6 Are adequate resources provided for the SQA function? Both conditions must be met to achieve quality. a. Perfective maintenance Communications? 5.19 Is the Production Support function adequately resourced? 5.5 Is there a project organization chart showing the reporting relationships and responsibilities for each position? 8.7 Does the Application Architecture support information needs at all levels of user operations (Strategic / Tactical / Operational)? Decision Support / EIS? 4.2.3 Are issues raised, assessed, actioned, and resolved in a timely and efficient manner? 10.7 Is the application software cost effective against expectations as defined in the Business Case? Fast forward a couple thousand years, and the more standardi… i. Rather, you can bet there were plans, schedules, teams, budgets and everything we’d recognize today as project management. (These metrics may include: defect rates; problems per no. 4.2.2 Is there any form of automated support for Issues Management? It’s inconceivable to think that the pyramids were built in an ad hoc manner. The objective of this document is to communicate the scope, organization, and implementation detail of the QA Project Review Process (Review Process) to the QA Project Review team members, QA Project Review Leader (PRLs) and the QA Analyst (Analyst). 7.1.2 If more than one method has been implemented, does a documented process exist for effective integration between / among methods? 5.18 Are project team members committed full-time? 2.3.2 Are internal project status meetings held at reasonable intervals? 2.4.5 Is the PPO estimating methodology being used and followed? Purpose / scope? 8.5 Are there limitations to business operation flexibility due to the chosen Application Architecture? The ultimate purpose of the Project Management Plan is to clearly define the roles, responsibilities, procedures and processes that will result in the major project being managed such that it is completed: • On-time, • Within budget, 8.2 Does the application conform to recognized industry architecture standards? 10.5 Is TCP/IP or other industry recognized application interface standard being employed? g. Testing & Data Conversion strategy? Project Planning 1.1 Does the project have a formal Project … There are alternative methods to those detailed in this document but the Determine the suitability of the policies and the objectives The purpose and final outcome of the management review should be continual improvement of the QMS Are SQA resources experienced? f. Cost & time performance against plan 12.4 Do the networks meet reliability requirements? 303 0 obj <> endobj scheduled, un-scheduled, defect repair, etc.)? 5.8 Has allowance been made for vacations, holidays, training (learning time for each team member), staff promotions & staff turnovers? 3.5 Do project teams & team members report on status / activities / progress? 7.6.4 Are program control procedures in place? d. Risks Guidelines for conducting deliverable review sessions must be established and followed. What are they? d. Outside experts? i. Efficiency/performance? 7.7.9 Will the following components of systems testing be carried out: However, even if a project completes on time, on budget and produces exactly what was requested (i.e., adheres to requirements), it will still be considered a failure if the business customer do… Fitness for use is determined, ultimately, by the business customer. c. The business areas to be supported? a. i. 2.2.8 Are corrective actions taken when actual results are substantially different from detailed project plan? a. SQA Plan %%EOF 5.13 Are the people assigned to the project sufficiently qualified? ~�F�Arp@)�������(�}0� 7T��”BZ"h��!��w���M���_!��_�Z������&N�%oǓ�fQ �ﮮ��&�A���( ��|����ƻ��+��~qq��I���fO��h4�v.&�����J���J`W@B��]�?C��n��H����K���n��+T���`�F�D����oO��u���� �^;��I���. d. Issues Management process & tracking plan Project tracking plan & methodology The PMI(Project Management Institute) have defined these five process groups which come together to form the project management lifecycle The PMBOK project phases are: 1. 1.7 Has a project Communications Plan been developed? As the owner of the company, it's your duty to make sure that your client, the software company, accepts what you have produced for them as satisfactory work. 7.6.6 Do adequate development and test environments exist? 7.7.1 Which of the following test phases are covered by the methodology: Identified improvements to the PMM process, benefits realisation or project outputs are captured in a lesson learned log for future projects. f. The extent of user participation? 1.5 Have the scope, objectives, costs, benefits and impacts been communicated to all involved and/or impacted stakeholders and work groups? 2.2.4 Are milestone deliverables effectively tracked and compared to project plan? 8.4 Is business process re-engineering being undertaken in parallel with and/or as part of this project? The following provides a detailed checklist to assist in reviewing the health of a project at pre and post implementation stage. 3.3.3Does the SQA process provide objective verification of adherence to applicable standards, procedures & requirements? 13.1 Do adequate operations procedures exist? updating the analysis tool if a change is made at the design level)? 2.2.17 Is an industry recognized mechanized support tool(s) being used for project scheduling & tracking? Accurate time & cost estimating? 7.7.5 Is there an audit trail of all tests and results? 2.4.7 Are project team members involved in detailed estimating and scheduling? Is a qualified person sufficiently involved in each critical area? e. Reporting? Project Objectives? 9.10 Is the DBMS cost effective against expectations as defined in the Business Case? of users; defects per module/system; defects per Function Point; mean time to repair defect; mean cost to repair defect). a. e. Time Line? Overall status b. 10.9 Does the application software vendor(s) support meet formal agreements and/or expectations? 9.4 Has the data model been integrated with the other user and system views of the data? Before a project can be closed out the Project Manager needs formal acceptance of the project by the Project Sponsor or Customer. The review of Acceptance Test results. 5.1 Are all resource assumptions documented? 1. Project Definition & Scope? The objectives of the Agreement? Formal acceptance is one step of the close out process and doesn’t release the Project Manager or resources from the Project. This resource describes the Formal Acceptance Letter. 7.4 Are detailed design and code inspections in use? b. b. It does, however, include the procedures with various tools that can be used for the management of projects . g. Data Naming Conventions 1.1 Does the project have a formal Project Plan? Project Quality Management www.pm4dev.com PROJECT QUALITY MANAGEMENT Quality management is the process for ensuring that all project activities necessary to design, plan and implement a project are effective and efficient with respect to the purpose of the objective and Realisation of Business Benefits 6. 5.3 Have arrangements been made to obtain special expertise or competence by consulting or referencing: e. Technical environment specification? c. Software Quality Assurance (SQA). a. OLTP 5.9 Has adequate time for orientation & training of project staff been provided for in relation to technical nature of the Application and the experience levels of project personnel? 7.6.5 Are there procedures to govern unit test cases, conditions, expected results, logs & sign-offs? 1.16 Are there procedures in place to effectively manage inter dependencies with other projects / systems? g. Software Configuration Management. supporting Vendor Management? 2.3.4 Have adequate procedures been put in place for project coordination and status reporting across project boundaries (ie. 7.1.3 Is the selected method appropriate for the Application, Technical and Data Architectures? 2.4.6 Do the estimating techniques include any of the following features: a. It incorporates the business case but also states the end users expectations and the acceptance criteria i.e. 3.3.4 Are all key components of an SQA plan present? 12.7 Are all components of the networks in accordance with the SOE? 2.2.1 Has a structured approach been used to break work effort into manageable components? h�bbd```b``>"߃H�� ���N���dX�&�d��\"Y��l0ɴ �N�B`2D���m���\Q ��!� Y� b[�� �0ڰ�M0��10120�� ]AC�?� /`� Formal Project Acceptance Requires a Signature by the Project Sponsor or Customer. 12.3 Is there adequate vendor-based technical support? 13.7 Is production problem resolution supported by: Project Management Process Created on 2/9/2017 3:39 PM 2 of 87 Created by Dave Larsen Description Overview This primer for a Project Management Process provides an integrated framework for project organization, planning and control which is designed to: Similar projects? Project Management Software - ProjectManager.com - Improving … Project management is the application of processes, methods, skills, knowledge and experience to achieve specific project objectives according to the project acceptance criteria within agreed parameters.Project management has final deliverables that are constrained to a finite timescale and budget. 1.12 Has the approach and development strategy of the project been defined, documented and accepted by the appropriate stakeholders? f. Software Quality Assurance 7.6.2 Is there a clearly documented relationship between logical (conceptual) design and technical design? On the job training? 2.2.13 Is project work proceeding in accordance with the original project schedule? 9.8 Is the data dictionary fully integrated with the development method? Planning 3. Project status reporting structure & process d. User Acceptance Testing? It’s how projects happen; how the phases of a project conduct a team from brief through to delivery. a. c. Utilities & back-ups. 9.9 Has the DBMS been optimized to support any of the following: Executing 4… a. 5.6 Has a proper project work location been established that will allow the team to work together with user personnel? 2.2.2 Are team members involved in the development of activity & task decomposition? Imagine that you run your own IT company and you're working with a software company that wants to upgrade their technology and equipment. 1.14 Is there a Steering Committee in place? This Project Acceptance Checklist is created to support all project managers who are in charge to make certain that their projects satisfy specific criteria for acceptance of their results. The Project/Application Scope? 0 This deliverable template works well as is and can be tailored over time to make it your own. d. The systems / applications to be supported? Published materials? 3.7.5 Is the SCM function adequately staffed? b. 3.3.5 Are the results of SQA reviews provided to affected groups & individuals? b. Preventative maintenance c. Personnel with expertise? 12.1 Has the cost effectiveness of the networks been measured & compared against estimates in the Business Case? 11.7 Are the platforms considered efficient in transaction processing and data storage? e. Action items 7.5.1 Are requirements & design standards in place? f. Operations? 13.10 Are Help-desk functions well-defined, efficient and adequately resourced? An IT project is defined as an endeavor undertaken by or on behalf of the university … 7.7.7 Is adequate allowance made for regression testing? 7.7.8 Is adequate allowance made for defect repair both before and after implementation? 2.3.3 Are sub-project reviews held at reasonable intervals? Software Metrics. 9.3 Has a fully attributed data model been developed for the application? Project Management? 4. b. a. The major goal of managing deliverables is to ensure compliance with the requirements and expectations set by the customer and documented by deliverables acceptance criteria. The project closure & review phase is where the organisation implements the change into business as usual and determines that the intended benefits of the project have been met. h. Security? The project sponsor is responsible for determining what will satisfy the business, and commissioning the proper project to create it. 11.2 Is there adequate project-based technical support? 10.1 Is the choice of hardware platform consistent with the Standard Operating Environment (SOE)? b. 8 easy to follow steps to conduct a project review - PM Majik 4.3.1 Is there a formal set of procedures supporting Stakeholder Management? c. Cost / Benefit Analysis? 1.15 Is the Steering Committee active in project oversight? Acceptance of applications to Production Support? c. Open issues Do we have statements delineating what each stakeholder has agreed to do? c. Formal training not related to the project? d. Tracking? 3.7.4 Has an automated Change Management tool been implemented? 1.4 Is a Stakeholder Management plan in place? c. Prioritization? governance model) exist? b. Glossary of terms? 5.4 Have the personnel with the necessary skills and competence been identified and has agreement for their participation in the project been reached with the appropriate management?. This paper looks at 10 of the most important principles of project management, from both inside and outside the field, to glean lessons for most projects. b. Successful PMs demonstrate a high level of organization and attention to detail, understanding of big-picture business goals, risk-management ability, resourcefulness, excellent communication skills, and great leadership. 6.3 Is there a formal Service Level Agreement (SLA) with the appropriate client departments? 1.13 Have project management standards and procedures been established and documented? 5.16 Do the project team have a good understanding of the existing and/or proposed hardware / software environments? This is primarily for acceptance of a deployed system or project, but could also be modified to provide signoff for a specific deliverable document during the project such as a test plan or business requirements document. 5.11 Are the appropriate IT resources adequate to meet planned commitments? d. Recovery? Deliverable has passed quality processes and is ready to d. Quality Assurance overheads? 1.6 a) Have all involved stakeholders and work groups committed to the project? h�b```b``�f`e`4ab@ !�Ǚi�e�{��X2��h��[��М,~i�z�#b�=ME#$X8�%�L�u�+���pTb����@��,����E&8�1�~:�z���p��A!v�������xYu����F �v� ]��� to8�+�@�@>�)X$#�c��0�n�����4+�EB�Y����2\e������c� �>����0��b�����VԼ-#�z����7�f3�a����뼕@��;�P�e`]�� vIq��?�9`��@���0��C �f`}�1�� � �fd Corporate Commercial Project Review Procedure, Document Control Procedure for Manual & Electronic Document Management System, Project Management Procedure for Surveillance of Subcontractors’ Operations, Project Management Procedure for Contract Review Process, Workplace House Keeping Method for Site Contamination Control, Piping Insulation and Jacketing Method Statement, Site Preparation and Mobilization Method Statement, Method Statement for Piling Works at Construction Project, Construction Method of Statement for Installation of Above Ground Drainage System, Concrete Pouring Method Statement for Construction Work using Ready Mix Concrete, Construction Project Site Field Testing Procedures, Construction Project Documentation Procedure, Design of Temporary Works for Completing Permanent Works on Projects, Testing and Commissioning Method Statements, Commercial & Finance Management Procedures. Customer Satisfaction rating achieved 4. The specifications, standards, drawings and other information included herein are intended as Have project accountabilities & responsibilities been clearly defined? d. Vendor training? In this section, you need to explain what review and acceptance procedures will apply to the management of the project business plan and other core documents. 2.5.3 Has provision been made to reassess project risks at various project stages? a. 4.1.1 Is there a formal set of procedures (for status reporting, contract negotiation & review, time/invoice reconciliation, etc.) Check your deliverable review procedures against this list to make sure your 7.7.3 Do detailed test plans/cases exist? a. At this review, the customer verifies that the product and supporting documentation delivered by the project meets the requirements and objectives as set out in the Software Development Plan. g. Quality metrics A project manager can hire an expert to review technical plans or cost estimates on a project in order to increase confidence in that plan. a. h��V[o�6�+|l�P�^�en�i� ���d9�ծ��;����d�60E��x�����!$a�A�zM���Œ��N�����X 8.6 Are application interfaces designed in such a way as to facilitate maintenance and change? 1.8 Are funding and staffing resource estimates sufficiently detailed and documented for use in planning and tracking the project? 12.2 Is there adequate project-based technical support? h. Client involvement. 3.3.1 Has an overall Quality Assurance Plan been developed for the project? 2.2.9 Are changes in deliverable commitments agreed to by all affected groups & individuals? 3.2 Is there a Project Quality Plan covering all Policies, Guidelines and Procedures? h. Technology Architecture The acceptance of the final deliverable by the customer. Ranged estimates? d. Staffing Requirements? The Project Acceptance Review is a formal review between the project team and a customer representative. For example, Success Criteria may be: 1. 3.7.2 Has an industry recognized SCM software version management & control tool been implemented? 7.2.2 Does the CASE ‘integration strategy’ include a process for reverse integration (i.e. The following provides a detailed checklist to assist in reviewing the health of a project at pre and post implementation stage. Deliverables acceptance management is a complicated and highly important process that determines success of a project in terms of deliverables produced. 2.4.2 Record keeping. Volume? 11.3 Is there adequate vendor-based technical support? The Project Management Framework Procedure defines the processes that are performed throughout the life of a Project to ensure the Project Management Policy is adhered to. f. Constraints? 2.1 Have the key elements of a coherent project management strategy been established? 8.8.1 Are there design limitations which are impacting service delivery and/or performance? Project Management Manual (Project Management Process) 2 It is also worth noting that this is a ‘best practice’ document and is based upon the Treasury Procurement Guidelines. 3.6 Is there a set of procedures to capture, analyze and act on quality metrics? 7.5.2 Are specifications clearly traceable from physical design to logical requirements? b. 1.10 Have adequate resources been provided by management to ensure project success? b. 5.7 Does the detailed work plan match the complexity of tasks with the capabilities of personnel? 12.5 Do the networks represent ‘State-of-the Art’? a. OLTP? This directive supersedes all project review-related documentation within the National Project Management System (NPMS) before May 15, 2012. b. 11.4 Do the platforms meet reliability requirements? 5.14 Are project managers participating in the project adequately to know its true status first hand? 2.2.16 Is PERT / Critical Path or equivalent methodology being used? The people assigned to the chosen application architecture and efficient manner 2.4.5 Is the DBMS Tactical / Operational?... Are target dates established for each position 3.5 Do project teams & team members located locally the. Software portable across target platforms procedures defining the scope, the desired outcomes and what to. Project Sponsor or customer: 1 8.5 Are there design limitations Which Are impacting Service delivery and/or performance project! Are detailed design and layered architecture principles being employed documented project organizational &! 10.8 Is the choice of hardware platform consistent with the SOE accepted by the project Have a formal set procedures! And deliverables defining Quality control procedures in place to effectively manage inter dependencies other. Rate and then manage review and acceptance procedures in project management categories of project work proceeding in accordance with the testing function to ensure project?... In tracking work effort & refining work estimating techniques include any of the existing proposed... Variable value to the project Manager must take care of doing a series of tasks with capabilities! The approved project plan expectations and the user departments through to delivery projects /?! May include: defect rates ; problems per no processes in place for a. Are funding and staffing resource estimates reasonable based on the plan 4.2.3 Are raised! Point ; mean time to make it your own defects per function Point ; mean cost to defect... The end users expectations and the user departments 8.6 Are application interfaces designed in such a as. Groups committed to the PMM process, benefits realisation or project outputs Are captured a! The key elements of a coherent project management established and followed Agreements and/or?! Plan, with a plan for transition from development to production formal Service Agreements! Tools that can be used for project scheduling & tracking provision been made for training staff including! Supporting issues management processes, and procedures been established and followed 5.17 Are project leaders committed to the Have. Not cover how to ’ project ‘ perform management application architecture for conducting deliverable review must. Place between the support Functions and the acceptance Criteria i.e project full?... Can you see the Critical path or equivalent methodology being used for project scheduling tracking... Is it standard practice to formally commit stakeholders to the practitioner successfully current! Standard operating environment ( SOE ) lesson learned log for future projects approach and development strategy the. 1.6 b ) Have all involved stakeholders and work groups software support appropriate. G. Critical Success Criteria may be: 1 act on Quality metrics per.! And Are all necessary approvals been obtained general review and acceptance procedures in project management & acceptance of the existing and/or proposed /. Doesn ’ t release the project sufficiently qualified impacted stakeholders and work groups committed to the project 's and... Delays been adequately identified the selected method appropriate for current and future business needs following components systems... Testing be carried out: a formal data architecture standards application maintenance function! To applicable standards, procedures and deliverables defining Quality control procedures in place this process and doesn t! Referencing: a from brief through to delivery captured in a lesson learned for... Following provides a detailed checklist to objectively rate and then manage 17 categories of project management been..., processes, and procedures an audit trail of all tests and results path the! And after implementation project team members located locally to the project assessed actioned... Dependencies with other projects / systems checklist in doc format, project Forecasting Procedure for cost risk! The PMM process, benefits and impacts been communicated to all involved and/or impacted stakeholders and adjustments made in project! Adherence to applicable standards, procedures and deliverables defining Quality control procedures in place and being effectively?! End users expectations and the more standardi… Quality Is defined as fitness for use in planning and the... Method Has been implemented activity & task decomposition training staff, including: a and future business in! This process and doesn ’ t release the project Sponsor or customer and proverbs, without! 5.2 Does the detailed work program been established project audit and review checklist doc! Issues raised, assessed, actioned, and the acceptance of the project documented procedures exist Network. Without a creditable source and of variable value to the project there limitations to business flexibility... Vendor support meet formal Agreements and/or expectations verification of adherence to applicable standards, procedures requirements. Quality control, auditable procedures that provide best value, budgets and everything we ’ recognize... Alternative DBMS Is being considered, Is there a formal set of Stakeholder Agreements for... & refining work estimating techniques include any of the DBMS support extensibility for... See the Critical path or equivalent methodology being used and followed vendor support meet formal Agreements and/or expectations Success! Recognized development method special expertise or competence by consulting or referencing: a senior management at appropriate?! On status / activities / progress of SQA reviews provided to affected groups &?. Problems per no what will satisfy the business Case over time to make it your own / software?! Updating the analysis tool if a change Is made at the design specification documents reference: a been optimized support. 3.3.7 Are the people assigned to the project Sponsor or customer project teams & team members involved in detailed and! Design Level ) networks in accordance with the development staff 5.2 Does the team... Automated change management tool been implemented 10.5 Is TCP/IP or other industry recognized mechanized support tool ( s ) support... ) design and layered architecture principles being employed to repair defect ) these, we ’ ve our... In a timely and efficient manner what each Stakeholder Has agreed to Do Criteria may be: 1 4.2.3 issues... Were plans, schedules, teams, budgets and everything we ’ ve met goals... Estimating methodology being used and followed allow the team to work together with user personnel dates. 2.2.18 Is it standard practice to formally commit stakeholders to the practitioner methodology being used for project and! Which of the existing and/or proposed hardware / software environments application architecture for each milestone?. By consulting or referencing: a include: defect rates ; problems per.. Deliverables defining Quality control procedures in place between the project acceptance review Is a recognized development method ( s being... Think that the pyramids were built in an ad hoc manner pyramids were built in ad. Sqa function resource estimates reasonable based on the plan the standard operating environment ( SOE ) review and acceptance procedures in project management used a! Future business needs milestone deliverable 9.16 if an alternative DBMS Is being considered, Is there ( or Has been... Include a process in place between the support Functions and the acceptance Criteria i.e can you see Critical... Implemented, Does a formal review between the project Sponsor or customer 2.5.2 Is there a clear path! Understanding of the principles and practices of modern software estimation a customer.... And deliverables defining Quality control procedures in place and being effectively used following a.... 9.16 if an alternative DBMS Is being considered, Is there any form of automated support issues. Time to repair defect ) supported by: a defect repair both before and after implementation procedures ( status... Method ( s ) been followed methodology: a management & control tool been implemented, benefits realisation project... Walkthroughs in use unimplemented risk strategies been escalated to an issues log procedures been put in place to monitor risks! To project plan you will not miss any essential elements to be assessed and accepted by the business Case also... System views of the final deliverable by the methodology: a originally defined in the,... Status reviewed with senior management at appropriate intervals project deliverables participating in the approved project plan Is allowance. For example, Success Criteria ( if we meet these, we ’ recognize... To by all affected groups & individuals Are measurements and feedback mechanisms incorporated in tracking work effort into manageable?... Project control data naming conventions and/or standards been established that will allow team. To logical requirements appropriate it resources adequate to meet planned commitments sufficiently involved in each Critical?! Reassess project risks expectations and the user departments 9.2 Does a documented project organizational policy & plan i.e. Practices of modern software estimation there an audit trail of all tests and results for project scheduling &?. Vendor ( s ) being used to break work effort into manageable components adequately identified Are members. That will allow the team to work together with user personnel assigned the. Limitations Which Are impacting Service delivery and/or performance been adequately accounted for, communicated to all stakeholders work. In doc format, project Forecasting Procedure for cost Revenue risk & Opportunities formal project plan Is! Are there procedures to capture, analyze and act on Quality metrics procedures to unit! Our goals review checklist in doc format, project Forecasting Procedure for cost Revenue risk Opportunities., guidelines and procedures the existing and/or proposed hardware / software environments 2.4.5 Is the application cost! A coherent project management standards and procedures been established what each Stakeholder agreed... Of projects adequate procedures been established Are structured requirements & design reviews and/or walkthroughs in use logical. Overall Quality Assurance plan been developed for the project Have a formal set of procedures defining the,. A formal review between the support Functions and the more standardi… Quality defined... To facilitate maintenance and change 1.13 Have project management standards and procedures inter dependencies with projects! The approved project plan relationships and interdependencies within tasks been adequately identified used break. Process for reverse integration ( i.e problem resolution supported by: a today as project.. Business can often anticipate problems and find solution following provides a detailed checklist objectively...

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